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Prevention Plans in Industry
What does the regulation say?

 Leaneo, the prevention plan software 

What is co-activity or the Preliminary Joint Inspection (ICP)?

Co-activity refers to the simultaneous activity of a Host Company and External Companies operating on the same site. Such co-activity creates potential interferences that may generate occupational health, safety, and environmental risks. The Prevention Plan defines the measures each party must take to prevent these risks.

The Initial Joint Inspection (IJI) is the joint workplace inspection carried out with the External Company. Its objectives are to define the scope of intervention, exchange information, and analyze co-activity risks. When such risks exist, representatives agree, before work begins, on a prevention plan that specifies the measures taken by each company to mitigate these risks.

What is a Prevention Plan?

A prevention plan is a document that aims to identify risks related to interferences, or co-activity, when one or more external companies need to work within a so-called "host" company.
Drafting this document is the responsibility of the host company. It is prepared jointly with the external company(ies). It is validated and signed by all parties involved and made available to the Social and Economic Committee.
During a meeting between all parties before work begins, called the Initial Joint Inspection (IJI), each party first presents its operating procedure and risk assessment for its own personnel. In a second step, the discussion establishes the risk analysis for interferences, or co-activity, between external companies and the host company. At this stage, the safety rules to eliminate or reduce these risks are agreed upon.
The prevention plan is the official document required by the labor inspectorate and by the Regional Pension and Occupational Health Insurance Funds (CARSAT). These bodies are responsible for preventing occupational risks and engaging companies in prevention through advisory and compliance control actions.

When must a prevention plan be drafted?

According to Article R.4512-7 of the French Labor Code, drafting a prevention plan is mandatory in two cases:
  • If the total number of working hours equals at least 400 hours per year.
  • If the intervention is considered "hazardous" (as defined by the decrees of March 19, 1993, and May 10, 1994).
However, it is recommended to draft one even when it is not mandatory, in order to reduce the risk of accidents and facilitate cooperation with contractors regarding safety.

Your obligations for the prevention plan

The prevention plan binds the responsibility of both the Host Company (HC) and the External Company (EC) carrying out the work.
The PDP applies for the entire duration of the intervention and must be updated whenever necessary to reflect changes in the intervention conditions. For example, when new installations or equipment are used, or when new employees are brought in to work on the project.
It is also possible to draft an annual prevention plan for recurring operations defined in an annual contract. This annual prevention plan must not be too general and must be updated whenever necessary. For each intervention, it must be verified that the risk analysis is still up to date.

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